Business & life admin

If you’ve been searching for a virtual assistant or virtual PA in Wiltshire, Gloucestershire or Somerset, you’re in the right place. The difference is that Bee Time Clever is a dedicated local team, with vast experience, not a single remote worker. 

You get consistency, reliability and a group of specialists who treat your business like their own. The same outcomes as a great VA, but a better experience.

For ad-hoc services, we use a time tracker to record the amount of time spent, when completing your work. 

We round any time spent up to the nearest 15 minutes, for invoicing purposes.

The time report is sent to you, along with the invoice, at the end of the month.

A retainer is a set amount of hours that we agree collectively when we start working together, to help us to deliver ongoing work, on a monthly basis.

The amount of time agreed is based on our experience of how long your monthly task will take, using our time report data.

e.g. Four hours per month. 

It ensures that you have retained some of our time capacity to complete your work, and helps you to manage your outsourcing budget, because the amount is the same every month.  

Ongoing support works best when you have regular, recurring tasks that need consistent attention such as inbox management, diary coordination, finance admin, back office processes and so on.

Run on a monthly retainer, which is the most cost-effective option for ongoing support.

Ad-hoc support works best for one off projects or if you want to try working with us, before committing to anything ongoing.

Invoices are sent at the end of the month, with a time report, without a retainer and with minimum commitment.

Many of our clients start with ad hoc support and move to ongoing once they see how much of a difference it makes.

Together, we start where it feels right and can grow the support if your workload evolves, if required.

If you’re genuinely not sure, just tell us what’s on your plate and we’ll advise you, honestly.

The best starting point is our free discovery call, from there we can give you a clear, honest picture of what support would cost, for your specific situation.

Absolutely, that’s exactly what our free discovery call is for. You don’t need to arrive with a clear idea of what service you need.

A lot of our clients come to us saying “I know that I need help, I’m just not sure what with.”

We help them to work out what that is, and what support would actually make a difference. No pressure, just a helpful conversation. 

We handle sensitive business information, finances, private correspondence and confidential data every day, and have done so throughout our careers.

And we treat every client’s information with the same care that we’d want our own data to be handled.

We only access what we need to do the work, we never discuss client matters outside of the team, and we operate strict data protection practices across everything that we do.

We work in line with GDPR requirements and can provide details of our data handling procedures on request.

For many of our clients, discretion is one of the most important things that we bring to the relationship.

We have a non-disclosure and non -solicitation clause in our contract, that will cover both parties and will be signed by us both, before we start on any work.

If signing an additional non-disclosure agreement gives you peace of mind before we begin, we’re happy to do that and will sign your NDA agreement. 

Most of our work is delivered remotely and there are some services that we deliver locally, face to face.

We work efficiently across Wiltshire, Gloucestershire, Somerset and beyond across with clients across the UK.

For the majority of business admin, finance and life support tasks, remote delivery works perfectly.

We meet local clients on a regular basis, once every two weeks or monthly and for an initial meetings or a specific project.

We’re based in the South West and happy to discuss what’s possible.

Once we’ve had our discovery call and agreed on the right support, most clients are up and running within one to two weeks. 

We keep the onboarding process as light as possible.

And don’t want the admin of getting started to feel like more work.

We’ll guide you through everything you need to do, and take the rest off your hands.

Across our four admin services, we regularly help clients with:

Business admin: Inbox and diary management, document preparation, data entry, correspondence, scheduling, client communications, process controls and workflows, and back office support.

Executive assistant support: Managing complex diaries, booking travel and accommodation, preparing reports and presentations, attending to correspondence and acting as the first point of contact for busy professionals.

Finance admin: invoicing, expense management, basic bookkeeping, supplier payments, financial record keeping and liaising with accountants on your behalf.

Life admin: Household management, research and sourcing, managing subscriptions and memberships, and the day-to-day tasks that accumulate when life gets busy.

If you’re not sure whether something falls within our scope, please get in touch and we will let you know.

We flex with your requirements.

Business needs are fluid and what you may want from us today might look very different in six months’ time.

If you need more support, we look at how we can help. If things quieten down, we reduce the amount of work.

If you want to add a new service, like social media management on top of admin support, we make that transition seamlessly because we already know your brand and business.

You’ll never feel like you’re locked into something that doesn’t work for you.

We review how things are working on a regular basis, and adjust to your requirements.

The simplest way is to get in touch through our contact form or by sending us an email.

Tell us a little about what’s on your plate and what you’re hoping to outsource, even a rough idea is absolutely fine.

We’ll come back to you within one working day and set up a free discovery call, if we think we can help.

Then we’ll have an honest conversation to understand your needs properly, and work out the best way to support you.

From there, if it feels right on both sides, we’ll put together a clear proposal and get started.